Preparing for the wedding day:

  • A comprehensive budget analysis

  • Budget Management

  • Referrals for selected/ remaining vendors with your style and budget in mind

  • Assistance in the development of creative ideas, defining your unique style, developing a color palette and defining specific cultural ceremonies and traditions appropriate for your event.

  • Primary Liaison with all vendors sending them updates as needed and getting answers to any questions you might have.

  • Schedule and attend selected vendor appointments

  • Unlimited advice and guidance via phone and email throughout the whole planning process.

 

 

Weeks leading up to your wedding day:

  • Final timeline meeting with the Bride and Groom to construct event flow and go through all details as well as scheduling the order of events for pre-ceremony, ceremony, and reception.

  • Detailed event timeline prepared for all vendors, family and bridal party.

  • Vendor confirmation of contracts and timings.

 

 

Rehearsal

  • Review wedding day timeline with Bridal party and family members.

  • Rehearsal of the processional, ceremony, and recessional with bridal party and family.

  • Usher instructions on seating plans

  • Review of checklist with Bride and Groom

 

Wedding day

  • Full wedding day coordination

  • Supervision of vendor arrival and setup

  • Assistance for bride and groom, family, and wedding party as needed with preparation, photo schedules, etc… to make sure that everyone knows what is happening at all times and be able to act accordingly.

  • Ensuring proper placement of place cards, escort cards, guest book, favors, programs, ceremony items, etc…

  • Coordination with officiant, musicians, speakers and soloists before ceremony begins

  • Distribution of all personal flowers including bouquets, boutonnieres, corsages, flower girl basket, etc…

  • Vendor cues throughout the course of the event including assisting DJ or MC with scheduled event, music cues throughout course of event, supervision of meal service timings and specific activities.

  • Liaison for all questions and concerns

  • Gathering of all family and bridal party for photos

  • Collection and packaging of any gifts and personal items such as toasting glasses, cake top, cake knife and server, flowers, etc…

  • Distribution of final payments and/or gratuities to specific vendors.

  • Coordination with transportation, making sure they are on time and in the correct location.

  • Wedding day emergency kits to provide quick fixes and unforeseen occurrences such as a missing button, lost earring back, lint problem, nail comes off, etc…

  • Providing a calm, supportive and sympathetic voice to reassure you throughout the day.

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Post-wedding services if requested

© 2019 Shaquarrius Calloway Events

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