Preparing for the wedding day:

  • Unlimited meetings

  • Create checklists for couple to follow throughout the planning process

  • Creation of an inspiration/design board for your wedding

  • Development of a color palette for your wedding

  • Help with establishing a unique style/theme for your wedding

  • Assist with bride, groom, and wedding party with attire selection

  • Assistance with researching and locating the perfect ceremony and reception location as well as attending all walkthroughs

  • Recommendations for all vendors to include but not limited to photographer, videographer, entertainment, DJ, band, florist, bakery, caterer, linens, rentals, hair, makeup, transportation, specialty lighting, etc…

  • Schedule interviews and appointments with all prospective vendors

  • Attend ALL vendor meetings, negotiate contracts, delivery or pick up times listed, and make sure that all contract terms are clear

  • Provide rehearsal dinner and/or brunch restaurant recommendations

  • Research accommodation for out of town guests

  • Assist with ordering wedding stationary: invitations, save the dates, escort cards, programs, menu cards, etc…

  • Assist with creative favor selection

  • Create diagram of reception floor plan

  • Primary liaison for all vendors sending them updates as needed aand getting answers to questions you might have

  • Unlimited advice and guidance via phone, text, and email throughout the whole wedding process

 

Weeks leading up to the wedding

  • Full site walkthrough at the venue going through all of the details necessary

  • Finalize timeline creation with the bride and groom to construct event flow which includes scheduling the order of events for pre-ceremony, ceremony, and reception.

  • Review of all contracts (vendor agreements, rental contracts, etc…) to ensure that everything has been attended to.

  • Confirm all contracts and times with vendors, rental agencies, etc…

  • Detailed event timeline prepared for all vendors, family, and bridal party

 

Rehearsal

  • Review wedding day timeline with Bridal party and family members.

  • Rehearsal of the processional, ceremony, and recessional with bridal party and family.

  • Usher instructions on seating plans

  • Review of checklist with Bride and Groom

 

Wedding day

  • Full wedding day coordination

  • Supervision of vendor arrival and setup

  • Assistance for bride and groom, family, and wedding party as needed with preparation, photo schedules, etc… to make sure that everyone knows what is happening at all times and be able to act accordingly.

  • Ensuring proper placement of place cards, escort cards, guest book, favors, programs, ceremony items, etc…

  • Coordination with officiant, musicians, speakers and soloists before ceremony begins

  • Distribution of all personal flowers including bouquets, boutonnieres, corsages, flower girl basket, etc…

  • Vendor cues throughout the course of the event including assisting DJ or MC with scheduled event, music cues throughout course of event, supervision of meal service timings and specific activities.

  • Liaison for all questions and concerns

  • Gathering of all family and bridal party for photos

  • Collection and packaging of any gifts and personal items such as toasting glasses, cake top, cake knife and server, flowers, etc…

  • Distribution of final payments and/or gratuities to specific vendors.

  • Coordination with transportation, making sure they are on time and in the correct location.

  • Wedding day emergency kits to provide quick fixes and unforeseen occurrences such as a missing button, lost earring back, lint problem, nail comes off, etc…

  • Providing a calm, supportive and sympathetic voice to reassure you throughout the day.

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Post-wedding services if requested

© 2019 Shaquarrius Calloway Events

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